Overall Role Purpose
The PMO Analyst role sits within the Divisional Team and is responsible for providing an analytical service to Programmes and Projects, reporting and providing insight into their progress and successful completion. Leading the use of programme governance processes and templates to ensure appropriate rigour is applied to the programme or project.
Key Accountabilities & Responsibilities
Leading the PMO service on programmes and projects, either in a standalone PMO function or leading the tasks of other PMO analysts in the delivery of the PMO Service. Providing regular plan and milestone progress reports in line with Community of Practice standards. Tracking reasons for Amber or Red status and ensure that there is a clear corrective action plan documented. Being the conscience of the programme.
Leading initial development and ongoing maintenance of high level and detailed project plans, and dependency management, creating and maintaining standardised project RAID logs through regular interactions with worksteams and ensuring risks and issues are communicated and appropriately escalated and tracking of mitigation actions.
Implementing and ensuring adherence to project change control, quality and stage gate processes and templates, providing updates and insight to stakeholders.
Providing a finance administration service to the project, e.g collating financial data, forecasting, administering the Monthly Accrual Process and completing purchase requisition requests on behalf of the project, financial reconciliation including invoice posting, highlighting issues with budget forecasts and actions where tolerances are out of line with expectations.
Facilitate the sign-off of key project deliverables and implementing configuration management standards for projects, ensuring project library document naming and version control standards are adhered to.
Facilitation of workshops covering risks and issues, planning and lessons learned’
Producing the monthly Project Executive MI Report and board packs, Identifying and managing the flow of information to the project board, preparing and distributing agendas, minutes and actions/decisions list. Responding to Ad-hoc requests for information in relation to the programme or project.