Google Apps & Payment Systems Specialist at Worthing Gymnastics, Remote, £Freelance Rate

Google Apps & Payment Systems Specialist (Gymnastics Club)

Location: Remote Employment Type: Freelance Contract Reports To:

Job Overview

We are a dynamic and growing gymnastics club in the process of upgrading our administrative systems. We are seeking a skilled and proactive Google Apps & Payment Systems Specialist to finalise the implementation of our new admin platform. This system is being built on Google Workspace, with automation powered by Document Studio Enterprise and payment processing handled through Stripe.

This role is ideal for a freelancer who enjoys building efficient, scalable systems and is experienced in automation, integration, and online payments. You will work closely with our internal volunteer consultant, Peter Wolffe, who has begun the initial setup, and help bring the full system to completion.

Key Responsibilities1. Google Workspace & Automation

• Configure and optimise Google Workspace for staff and member communications
• Set up email accounts, shared Drives, and Calendars for classes and events
• Build and manage automated workflows using Google Apps Script and Document Studio Enterprise
• Resolve technical issues affecting staff and members

2. Stripe Integration

• Finalise Stripe integration for membership fees, class sign-ups, and merchandise sales
• Implement secure, user-friendly checkout flows with recurring and one-time payment options
• Ensure payment processes meet PCI compliance and data protection standards
• Track transactions, invoicing, and reporting

3. Member & Registration System

• Streamline online registration, member tracking, and event sign-ups
• Create reminders for class schedules, events, and payments
• Ensure accurate recordkeeping and system access for staff

4. System Integration & Optimisation

• Integrate Google Workspace, Stripe, Document Studio, and any third-party tools
• Identify and resolve bottlenecks to improve system performance and staff efficiency
• Build a scalable, secure system that supports club growth

5. Staff Support & Documentation

• Provide onboarding and training to staff on new workflows and tools
• Develop user-friendly internal documentation and tutorials
• Offer light technical support during and after deployment

Required Skills & Qualifications

• Proficiency with Google Workspace (Gmail, Drive, Calendar, Admin Console)
• Strong experience with Google Apps Script for automation
• Familiarity with Document Studio Enterprise for document generation and workflow automation
• Proven experience integrating and managing Stripe or similar payment platforms
• Understanding of secure payment handling and PCI compliance
• Ability to integrate systems and resolve workflow or data issues
• Excellent organisational, communication, and problem-solving skills

Preferred Experience

• Experience with clubs, fitness centres, or sports organisations
• Familiarity with class/event registration tools and member management
• Google Workspace or Google Cloud certifications
• Knowledge of CRM or lightweight membership platforms

System Finalisation: Immediate Scope

The initial foundation is in place. You will be expected to work closely with Peter Wolffe to assess the current system and complete the following:

Task

Estimated Duration

Liaise with Peter Wolffe on current setup

Discovery & Final Planning

Google Workspace Configuration

Document Studio Workflows

Google Apps Script Automation

Stripe Integration

Member Portal Setup (if required)

Testing, QA & Revisions

Staff Training & Documentation

1. Total Estimated Time: (Please provide your estimate in hours or weeks)

Proposal Requirements_Fixed

• Project Fee: £[based on your estimated timeline and scope]

2. Optional Ongoing Support (Post-Launch)

We expect minimal involvement post-launch, such as:

• Workflow updates

• Feature adjustments

• Occasional training or support

You may propose a monthly retainer or ad-hoc hourly rate for ongoing support.

✅ Application Instructions

To apply, please provide:

• Your CV or professional profile

• A brief proposal including:

• Estimated timeline and cost

• Confirmation of experience with:

• ✅ Document Studio Enterprise
• ✅ Google Apps Script
• ✅ Stripe (including invoicing and recurring payments)

Please email your application to: info@worthinggymnastics.com

Job Type: Freelance

Work Location: Remote

Application deadline: 03/07/2025
Expected start date: 20/06/2025